Less is more—if you have the right systems in place.
One of the most common work pain stories you’d hear—especially
pre-COVID—was about how employees spent too much of their time
in meetings and catching up with endless email threads. Information
exchange and verification took an enormous amount of time, and it
left precious little time for deep work.
From a leaked email by Elon Musk, his boiled down recommendations
include: fewer meetings, direct communication, and common sense.
Seems simple, right?
The more effort it takes companies to chase down details, the less
they have left for truly differentiated work.
That’s why, when I founded Lawtrades, it was important to me to come
up with a model for more effective asynchronous work.
We use a number of tools, but the crown jewel of our asynchronous system
is Notion. We’re a small but mighty group: 15 full-timers and 6 contractors
supporting a platform over 2,000 remote legal professionals and $10M
in annual revenue. Keeping all of our most current information in one
place is how we stay so lean.
Our Notion system is divided into three interrelated parts:
1. Public Wiki. This is a document that anyone can access. It includes our founding
story, investor updates, the members of our team, our product roadmap, and open positions.
2. Lawtrades HQ. Lawtrades HQ is a level deeper than the public Wiki. It includes
high-level narrative elements—mission, vision, values—as well as HR-type documents,
like the employee handbook, team directory, PTO policy, and any updates to these.
Lastly, it has a meeting log, where minutes from all meetings are archived for anyone
3. Compass (with OKRs). The Compass breaks Lawtrades up by teams, lists specific
objectives per team, and tracks the progress of each objective. It then correlates these
objectives to overarching company objectives.All objectives are stated and measured
in terms of Objectives and Key Results (OKRs). OKRs let us set specific objectives
and have up-to-the-minute progress tracking. For example, our sales teams objectives
is to hit $3.4M in revenue this quarter; we can track how much we closed against
that overarching goal.
Overall, having a system in place that allows your team less meetings,
direct communication, and encourages common sense is a necessity.
We personally use Notion. But you can use any tool (i.e. Google Docs
or Asana) as long as it allows two things: 1) All info is centralized and
not spread over different platforms 2) The entire company buys in.
It just so happens that in a world where everyone wants to leverage the
benefits of remote and asynchronous work, Notion has been a huge help.